I had so many deadlines to meet in my class this year, and I’ve dealt with real business deadlines before. I learned that the one most important thing is this: Finishing the project ASAP, even if that finishing it 1 month or more before the deadline. Why? Because life is not perfect, and things will show up to deter you. Let’s say you estimate that task A will take you 1 week. Chances are it’ll take longer because you will meet unexpected problems that will delay the process. Even if your planning and execution was perfect, a new project might show up and destroy your schedule.
I have to note 5 things here:
1— I remember you once posted you have a problem with perfectionism. This is usually one of the reasons why some people find it really hard to cope with deadlines. Remember that it’s almost always better to finish the project with acceptable quality ASAP, and then spend the rest of the time making better. Just make sure you get the big bulk of tasks done first.
2— Specify tasks: If you’re not specific, you’ll never get done
3— Specify times: I sometimes plan and specify tasks, but I still fail. I noticed this happens when I say: “today, I will get the following done: .....”. Instead, you should specify more tight deadlines. For example, “Before 2pm, task A must be completed, then I’ll have lunch, and then I must finish task B before I go home at 8pm”
Since you really want to go home at 8, you’ll know you’ll only be delayed if you don’t finish your tasks ASAP. Try doing things like that to your tasks, and they’ll get done within no time.
4— Realize that nothing will get done unless you actually work on it. There is this tendency to feel safe when we have well planned schedules and stuff like that. Try to set a work portion for the day [let’s say before 8pm], and operate in super alarmed mode throughout this time, trying to meet the deadlines you set for the day. Once the time is 8pm, stop working on your tasks and do whatever you want. Make sure you don’t work or think about work in this time, because you’ll need to recharge for the following day.
5— Reminders: Make sure you remind yourself of why you’re doing this and why you must finish ASAP. Also eliminate distractions or negative feelings. Remember you’ll always feel good if you’re doing progress, even if you’re overloaded with work.
There might be some flaws with what I mentioned, but I find these points to sum up all what I really need to get done with things. I hope this helps.