Need Word help?

I’d try a few things

1) copy the bodytext for (ii) and paste it under (iii) then leave just the first letter and start typing your new text. Once you’re started you can erase that first letter, it just holds the formatting for you
2) Try backing (iV) up onto the line with (iii) NAME and then giving it a new line. That should hold the numbering and give you a chance to add your body text

If those fail, I’d get all my pieces together in a plain text document and copy paste them in one by one to keep your formatting confusion to a minimum in the document.

Good luck.

@funkdaddy Thanks. I’ll try those.

Advice somewhat similar to @funkdaddy‘s:

You can hit Enter after your III heading, which will probably try to give you a IV heading on the spot. Hit Enter again and you’ll get heading V.

Go back to IV, backspace it out (but don’t backspace out the entire line) and you’ll have a place for later text, and what was V will now be IV.

Copying and Pasting would be your best choice. Try copying from 2 and 1 and pasting it to the missing 3.

Hope it helped :D

You have no idea how helpful it was knowing that others have been struggling with Word formatting too.

I got it done. I copied the section into a blank document, added the body text, and then copied and pasted it back into the original document.

The other way to be sure it goes right, and maybe the way that I almost as often (but wasn’t thinking of when I posted the response) is:

1. Be sure to have a complete line for the ”(IV) name” row (being sure to include the ¶ hard return character at the end of the line) and apply the wanted style (you do use Word “styles”, right?) to that line, then

2. Find the line/s that will be bodytext (with its own hard return character) and apply the bodytext style to that line (or paragraph/s), as required.

@CWOTUS The document that I am working on was cobbled together from pieces of other documents. I came to it fairly late in the process. Style sheets were not used.

Yeah, those are a bitch. What you did with New Document is probably the best idea, then. (And if it’s a document you’ll have to maintain, then it’s going to be worth your time to apply the necessary Styles to it.)

I spent most of my afternoon re-formatting the first 60 pages or so of a technical Word document that we had sent to India for “minor changes”. It looks like all I’ve done is some spell-checking, grammar and very light word-smithing… yet I’ll have to spend hours more on it.

When Word imposes it’s Styles on you, it is a bitch to circumvent!

Edit: “its”

I have had to quit fighting to get a fragmented list to behave, and start it over. Paste the text for the list into a separate text editor. Then bullet by bullet, create a Ordered List with Roman Numeral style and paste each blob of text in one at a time. It’s a hassle, but it gets me there quicker than futzing with WOrd 2007 trying to get it to behave and weld together a fragmented list.

I see you were able to fix it. One suggestion for future problems is sometimes I use the brush to format everything similarly. It works for some problems not for others. When it works I find it is the quickest fix. Easy highlight, click, and highlight.