Do you have an instruction for capturing, editing, saving, and sending a screenshot using Word, not Paint. The one that starts with "Ctrl" +Print Screen,....Word? Mainly capturing and sending?
Asked by
flo (
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March 19th, 2010
There are ones that involve Paint but I don’t want those. Thank you in advance.
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32 Answers
You just hit the print screen key, and then open word and paste it there.
You can use “Ctrl + Print Screen” and put that image in many applications including both word & paint.
@papayality
@mrrich724 how about how to edit it, save it, and send it. Some of them have about 10 steps to them.
What you need to edit will dictate what program you need to do and what steps to take.
Once you’ve gotten it the way you want it, just save it like you would a normal document – File, Save As
Then send it however you normally send documents.
I should have made it clear that I am looking for a link.
I just don’t want it to be Paint related.
Looking for a link to what?
I’m confused as to what you are trying to do. If you give me more details I may be of more help.
@flo Ok, so I’m assuming you’re trying to do the second way “Make a Screenshot Under Windows XP and Mail It”
# Press the Print Screen key.
# Select All Programs | Microsoft | Word from the Start menu.
# Select Edit | Paste from the menu in Word.
# Now choose File | Save from the menu.
# Go to your Desktop.
# Type a meaningful name under File name:.
* Something like “Outlook Express error” should do.
@papayalily where is the @Ctrl,+Print…if you read my original posting…
If you press Ctrl + Print Screen, what you have in your clipboard is an image, usually in .bmp format. You can paste that into a word document but it will still be an image. That means you can’t edit it in Word, you have to edit it in a graphics program such as MS Paint, Photoshop, Paintshop Pro or The Gimp. Now when you edit the image you’re editing it as if it’s a painting, not as text, so it’s very difficult to edit the words themselves.
If what you’re wanting to do is take a screenshot of the text on the screen, then convert it back to text so you can edit the actual words themselves, you will need OCR (optical character recognition) software. If you have Word as part of the full Microsoft Office package you probably have this already – it’s called MS Office Document Imaging. If not, there are a few free options available if you google for “OCR Software”.
@downtide thank you, I think I’ll get back to Paint since otherwise it sounds complicated. I just want to send an image but I don’t need to highlight any part of it, does it mean that I can just skip the step with the “selection tool”?
@flo I’m not sure what you mean by “send the image”. Sending it how, and where? To your Word document? To someone in an email? Does the image need editing at all?
@downtide Instead of describing what I am seeing on the screen, if you want to see it for yourself you ask me to send you a screenshot right?
-Is editing only for the pursposes of highlighting a particular part of the image? If so, then no, it doesn’t need editing. But then that is what I am trying to find out. Is editing a necessary part of capturing,saving, and sending a screenshot? I need the party I am sending it to (in an attachment) to see the whole screen.
@downtide did I sound confusing? It’s because I am confused.
OK if all you want to do is show someone what you’re looking at on your screen, then no you won’t need any kind of editing at all. Just click print-screen to capture the screenshot and ctrl-v to paste it into your word document, then attach the word doc to your email.
Actually you may even be able to paste it directly into your email so you don’t even need Word either.
@downtide , amazing, all the instructions that I have seen and tried, have just too many steps. And the step where they talk about the editing should have a “Note: in case you need to…”, to make it clear that it is optional. If I don’t even have to use Word that woulld even better! I just need to have a record that I have sent it.
@flo so long as you don’t delete the email from your “Sent” box you should be fine. :)
@downtide when you wrote “Actually you may even be able to paste it directly into your email so you don’t even need Word either.”, how is that done? Would you happen to have a link whether is one using Word or not?
I don’t have any links so show how it’s done, I just tried it with my own email program (which is Windows Live Mail)
basically, try the following:
1) click Print Screen to take your screenshot.
2) Open your mail program, whatever you use, and click whatever you have to click to start composing a new email.
3) Click inside the body of the mail, where you would normally type the message, and then press Ctrl-v (paste from clicpboard).
The image should then appear actually inside your email.
If it doesn’t, then you need to do it in Word:
1) Open Word and start a new document
2) Click ctrl-v to paste the screenshot in the document.
3) Click “save as” and save it with a name you can remember, make sure you know what folder it’s in.
4) Go back to your email program, compose a new email and click whatever you need to add an Attachment (usually looks like a paperclip).
5) In the dialog box that pops up, browse for your Word document and click “Open”. The document will now be attached to your email.
I hope this explains it well enough.
@downtide I just got your answer, I haven’t tried it yet, but I wanted to thank you in the meantime.
@downtide so the one without the Wod didn’t work. The second step, I added “Ctrl+Print Screenshot” as a first step, I got to step 3 “make sure you know what folder it’s in”, when did I put in in a floder?
2)“browse for your document” I see “downloads”, my pictures” , my…. then “screenshot __files”, screenshot” , but when I clicked on “open I think, it was full of things that that I don’t regognize. Something got attached but it was a two word phrase related to Norton anti-virus and the logo for Norton anti virus, all the way to the right. Also I tried to send the screenshot of another website and even then, I got to step 3 but after that I got the same thing as when I tried to do the screenshot of this page. , maybe… Okay, someone just showed me the Paint way (that is what they are used to) and I will have to write it down before I forget. I kept expecting to see the image after I attached it. I will get back to you there is click on JPEG ( I don’t know why the instructions that I was talking about days ago don’t mention that)... When I asked where is the image, I am told “you have to download it again if you want to see it”.
@downtide Success!! finally. I still don’t feel as if I know what I am doing though. All this time I kept expecting to let me verify the image by showing it to me before I send it.
I’m glad you finally figured it out.
@downtide I didn’t figure out anything though. Sorry for the spelling errors.
@flo I’m here, do you still need more help?
@flo I’ve read the comments but I don’t understand what your question is. I have no idea what might have been in the answer that was removed, you would have to send that person a private message to find out.
And no, there isn’t a way to do what you’re asking, it’s just not possible.
What you can do is copy your paragraphs one at a time into Notepad, then edit it all within Notepad to eliminate the bits you don’tt want and get everything in the correct order, and then paste the whole thing once back into the place where you want it to be. But you don;t need any sort of special software for that. Just Notepad and the normal Clipboard.
@downtide By the way I read the removable answer before it got removed, so I don’t need to write him. I was just remarking that I just have one answer in effect.
In my last message I almost asked you to read all the exchanges in the thread. Would you do that now? You will see what I mean. I still haven’t read the last message (I see some links there)
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